Choosing the Right Logistics Provider for Trade Show Shipping

When it comes to trade show shipping, the selection of the right logistics provider is critical to manage the entire process of shipping, warehousing, and delivery. Any problem or delay during the process can end your trade show dream in disaster. As exhibitions and shows is an integral step toward the success of your business, inefficient handling of the shipping process can become expensive and can even cost you your business. So, here are some tips to help you with the selection of the right logistics provider.

Look for Companies Specialized in Trade Show Shipping

When you hire a logistics provider specialized in shipping of trade show exhibits, you can have the peace of mind knowing that they are the best people in the industry. This is because shipping of exhibits and other materials are not always the same. The trade show exhibits always need proper care and attention. Even the packing and the equipments used for moving the materials are very different from normal shipping procedures. They will also understand the importance of on time delivery and the need of warehousing facilities. Moreover, these companies will only transport your exhibits with other similar items. Transportation of your exhibits with other materials can cause irreparable damage.

Single Source Handling

Every exhibitor knows that your exhibits should reach the destination at least a day in advance to prevent any delays. When you reach the show location early, you will also need a storage facility to keep your exhibits. Most of the trade show shipping companies have warehouses near major exhibition centers. If your company does not have a warehouse, you will have to look for other storage facilities near the area. This is not a cost effective approach. Moreover, your exhibits will be handled by different people. So, it is always better to go with a company which offers single source handling of your exhibits.

Be Wary of Trade Show Shipping Extra Charges

Hidden costs and charges are always a part of trade show shipping. For example, some companies may charge extra fee if they have to wait for a few minutes. So, you must always ask your logistics provider about the extra charges.

On Site Supervision and Delivery Confirmation

Your logistics provider must be able to provide you with details about transportation and delivery. The online tracking facility is a plus point of any good logistics provider. Some companies will also send you fax to confirm pickup and delivery of your exhibits. A good company will also take care of all your drayage needs. This includes proper instructions to the truck driver, delivering your crates to the right display booth, removal of crates after assembling the exhibits in the booth, packing the exhibits after the show, and returning them to the right destination.

Other Factors

As with any other service, your logistic provider should have good customer skills. They should be ready to talk to you about your shipping concerns. Proper communication during shipping is also mandatory. In short, if you hire a good trade show shipping company, you can concentrate on making your show a success instead of worrying about the transportation and delivery.